Care Home Accountants for UK Care Businesses
Running a care home means balancing care delivery with staffing costs, resident fees and day-to-day cash flow. Clear financial records help you see where your business stands and plan ahead with confidence.
PR Accountants Ltd provides bookkeeping, payroll, accounts and tax support for UK care-home businesses. We can tailor an ongoing accounting package around your records, team and reporting needs, with QuickBooks and Xero support.
Accounting and tax support we provide
The services can include:
- Bookkeeping and reconciliation of resident fees
- Recording private client, local authority and other income
- Supplier invoices and expense processing
- Payroll and PAYE for permanent and variable-hours staff
- Starter, leaver and payroll adjustment processing
- Management accounts and performance reporting
- Staffing and agency cost analysis
- Budgeting and cash flow forecasting
- Annual accounts and Corporation Tax
- Director Self Assessment, where applicable
- VAT treatment review and VAT returns where required
- QuickBooks and Xero bookkeeping workflows
- Reporting across multiple care locations, where suitable
Who this service is for
This service is designed for owners and directors of residential and nursing care-home businesses seeking reliable records, regular reporting and practical accounting support. We can discuss a single home or several locations, depending on the systems and information available.
Support built around your care operation
A care business may receive income from private residents, local authorities and other funders while carrying significant staffing, agency and supplier costs. Accurate reconciliations help identify outstanding fees and support cash flow management.
Where dependable operating data is available, regular reports may cover occupancy, income per occupied bed, staffing expenditure as a proportion of income, and budget performance. The work is tailored to your reporting needs.
Care home VAT considerations
Qualifying welfare services supplied by eligible providers may be exempt from VAT, but not every care-home income stream is necessarily exempt. Exemption normally restricts recovery of VAT on costs relating to exempt supplies. Provider status and mixed activities need to be reviewed together.
For more information, read HMRC’s guidance on welfare services and goods (VAT Notice 701/2).
Information we may need
- Resident billing and fee schedules
- Private and local authority payment records
- Bank and supplier statements
- Payroll data and approved hours
- Staff starters, leavers and pay adjustments
- Agency costs
- Occupancy and service data, where available
- Historic accounts and tax records
How our service works
- Review the homes, number of employees, accounting systems and immediate requirements.
- Agree who provides billing records, payroll data, invoices and supporting documents.
- Set up a practical bookkeeping and reporting workflow, including review and approval points.
- Prepare the agreed payroll, accounts, tax and management reporting at the relevant intervals.
- Review outstanding information and changing business requirements when necessary.
Why choose PR Accountants Ltd?
We aim to establish reliable financial reporting while reducing uncertainty around payroll, resident-fee reconciliation, VAT and accounting deadlines. We agree who supplies information and what reports you need before work starts.
Frequently Asked Questions
Can you work with our existing bookkeeper or administrator?
Yes. We can agree a division of responsibilities, review the records maintained by your team and provide bookkeeping, reporting or year-end support.
Can you process payroll for variable-hours employees?
Yes. We can process payroll using approved hours, rates and changes supplied by your team, with agreed cut-off dates and approval arrangements.
Can you help if our accounting records are behind?
We can review the records, identify gaps and agree a catch-up plan. Historic clean-up work is scoped separately.
Do you offer fixed monthly fees?
Where appropriate, we can agree a fixed monthly package. Fees depend on the number of homes and employees, transactions, bookkeeping quality and reporting and tax requirements.
Can you support a care home anywhere in the UK?
Yes, accounting support can be delivered remotely through suitable software, secure document sharing and telephone or video meetings, subject to scope.
Does this include care regulation, clinical advice or statutory audit?
No. The service covers the accounting and tax work agreed in your engagement. Care regulation, clinical, legal and statutory audit services are outside the scope unless separately agreed with appropriately qualified providers.
Related Services
Talk to us about your care home
Tell PR Accountants Ltd about your circumstances. We will review the information required, discuss the work involved and provide a tailored quote before commencing.
info@praccounting.co.uk | 0330 043 0792 | WhatsApp 07946 617369